Document sharing is an essential element of collaborative business processes. If it is not done properly it can leave the possibility for hackers to hijack sensitive files.
Secure Document Sharing involves the electronic distribution of information that are considered confidential or private like personally identifiable information (PII) or protected health information (PHI). These include work-in-progress documents that Nasdaq Boardvantage Board Meeting Software: Full Rundown are circulated to colleagues to collaborate and review. It is typically used in conjunction with M&A activities and requires a solution that permits the exchange of large files within a secure online environment, and one that protects archived work-in-progress documents as well as the collaboration process itself.
The most popular method is via cloud-based secure file sharing solutions that allow users to view files online in a controlled way (e.g. Printing, copying, and screen-scraping prevention are all common methods. It also offers access control for shared folders and files and can allow advanced security options, such as audit trails and encryption.
Peer-to-peer document sharing is another alternative. It allows computers to communicate directly with each other to transfer files without hosting them on central servers. It comes with a few advantages in terms of storage requirements being reduced as well as speedy transfer speeds and an easier to customize user experience. It also poses serious security risks which include the accidental publication of private information as well as malware, viruses, and worms. It is not recommended for use in environments subject to stringent compliance regulations. Mimecast’s Secure Document Sharing solution provides a highly secure way for teams to share documents with external parties, and also internally within the company. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration in order to conform to organizational governance and best practices for secure sharing of documents.
