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This software, which is sometimes referred to as meeting portals or board portals, is designed to facilitate collaboration among directors and provide digital access to the materials used in meetings. It can also help eliminate the expense and inconvenience of distributing and filing paper documents. Anyone who needs to communicate regularly and make decisions must find a way to keep their meetings efficient, secure and efficient, regardless of how large the group.
A well-designed solution for board management includes features that enable board members to plan meetings, email reminders of meetings as well as upload meeting materials and even create agendas. All of this is done online in one place. Some solutions also support voting and surveys, allowing board members to voice their opinions on resolutions or other issues that have impact on the organization.
A successful board meeting includes the preparation and following-up of meetings. Some of the most effective tools for managing your board include task tracking software, that allow you to create checklists of action items that you can track their progress and even identify the people who are responsible for specific tasks. This increases accountability and transparency between board members as well as between the executive team, the board and the board.
The document center is the most essential element of any board management system. It lets board members access all their meeting materials and messages from other board members and also organizational policies and their tasks all in one spot. This means that when a board member logs into their portal, they have everything they require for their next meeting. This can greatly increase efficiency for both boards and administrative support staff since it removes the need to manually sort and distribute materials for meetings prior to each meeting and also cuts down on the time spent on administrative tasks following a meeting.
